Spaces for Rent: Event Venues

The Thorncliffe Room

Book your small event

Section menu

Book your event today!

To book your event or meeting in the Thorncliffe Room, please see availability and submit an inquiry above or contact Rania Elkhatib, r.elkhatib@tgcacalgary.com, or 403-274-6840

All prices are subject to GST.

accessible | tables & chairs included | 125 capacity | starts at $575 | washrooms on site | full bar | stage | cleanup included | dance floor

Venue Information 

Located on the main floor of the south building, The Thorncliffe Room is a versatile space perfect for larger meetings and smaller celebrations of up to 125 guests seated. It is equipped with a bar that includes 2 refrigerators for beverages, as well as a small sink, pop gun and ice well. There are men’s and women’s washrooms in the space, so your guest don’t need to go far. The hardwood dance floor in the center of the room can be utilized or seating may be setup over top. The entrance to the room is just off of the southwest main lobby entrance, which has a ramp leading into the building for those with mobility challenges. 

The Thorncliffe Room measures 52’ x 47’, or 2,400 sq. ft with 12′ ceilings and has an available drop down projector screen, and an 8’ x 12’ stage rising 1 foot above the floor with stairs at the back.

The rental comes with 3’ x 6’ folding tables and standard frame padded chairs. You can comfortably arrange 3 chairs around either long side of the tables, for a recommended total of 6 people per table, though this is dependent on your chosen floor plan.

Your event booking begins at 10:30 am and you must be packed up and vacate the space at 3:00 am. 

Rental Fee: $575+tax. Damage deposit is equal to rental fee. 

Book your event 

When the damage deposit has been received by the TGCA and your rental contract has been signed, your event is officially booked and confirmed. Until that time, the TGCA reserves the right to rent to any prospective parties.

When you book your event, the remainder of your fees (rent, corkage, bartending fee, etc.) and your floor plan will be due 2 weeks prior to your event. Given that all policies and guidelines were followed during your event at the TGCA, your damage deposit cheque will be sent in the mail addressed to the name and address that you’ve provided for your TGCA client account.

Bar Services

TGCA Hosted Bar – available for events with 75 guests or more | Let us take care of everything with one of these 3 options: cash & drink ticket bar, cash bar, open bar. No corkage or bartending fees.

Client Stocked Bar | You purchase the liquor and liquor license and get all of the proceeds from the bar sales at your event. Corkage fee per guest and TGCA bartender fees mandatory.

Alcohol service corkage: $5.75 per guest.

Non-alcohol Service Bar | Don’t want alcohol but still looking for refreshments for your guests? This is a great option for town halls and high school gatherings. 

Non-alcohol service corkage: $4.50 per guest.

 
Bartending Staff

When you book your event, if you are using the Client Stocked Bar service option, you will be required to hire our bartending staff. We generally recommend 1 bartender for under 100 guests and 2 for over 100. Our staff are fully trained, ProServe certified and are required for events serving alcohol in accordance with the AGLC and our insurance provider.

You do not have the option to provide your own bartenders to serve alcohol, however anyone may serve non-alcoholic refreshments, if you choose to forgo TGCA bar services of any kind.

The bartending fee is $21 per hour +tax, and these fees are included in your invoice to be paid 2 weeks prior to your rental. 

 

Staff on Site Fees

Any rental in The Thorncliffe Room from the hours of 4 pm until 3 am must have TGCA staff supervision (either bartenders or other staff), whose wages will be charged to the renter during those hours. If you have chosen the staff on site option, please note this staff member is only in attendance to supervise your event and no other services are included. The staff on site fee is $21 per hour +tax, and these fees are included in your invoice to be paid 2 weeks prior to your rental. 

 
More info on bar services on this page.

Corkage

When you book your event with the TGCA, the corkage fee is mandatory for events with the Client Stocked Bar and optional for Non-alcohol Service. Corkage fees cover the cost of pop, juice, ice, cups, straws, etc. The corkage fee you are charged is based on your expected number of guests, but it should be noted there is a minimum charge for 75 guests. This charge will appear on your invoice to be paid 2 weeks before your event.

 
Prices 

Corkage fee for events serving alcohol: $5.75 per guest

Corkage fee for events not serving alcohol: $4.50 per guest

More info on corkage on the corkage FAQ page.

 
No corkage option

If you opt to have no alcohol served at your event and bring your own supplies (pop, cups, ice, etc.) you will not be charged for corkage in this space, however any rental in The Thorncliffe Room from the hours of 4 pm until 3 am, must have TGCA staff on site, which will be charged to the renter per hour. The staff on site fee is $21 per hour +tax and these fees will be included in your invoice to be paid 2 weeks prior to your rental. 

Kitchen Rental

A kitchen rental is not available in the Thorncliffe Room. You may hire a caterer to chafing dishes in the space for heated food, choose cold food service or have food for your guests delivered. Please ensure that your caterer understands that there must be chafing dishes provided for your event at the TGCA because Alberta Health Services prohibits multiple crock-pot-type dishes to warm the food at your event.

When serving alcohol at your event, the Alberta Gaming and Liquor Commission requires that food will be served to your guests, regardless of whether your event is ticketed or private.

The TGCA has many options for catering. See the menu here.