Spaces for Rent: Event Venues

The Thorncliffe Room

Venue Information

Located on the main floor of the centre, beside the office, The Thorncliffe Room is a versatile space with great acoustics, perfect for larger meetings and smaller celebrations. It is equipped with a full bar that includes 2 refrigerators for beverages, a men’s and a women’s washroom on the premises, with the entry off of the main lobby. 

The space measures 52’ x 47’, or 2,400 sq. ft with 20′ ceilings and comes equipped with a drop down projector screen, and an 8’ x 12’ stage rising 15” above the floor.

The rental comes with 3’ x 6’ folding tables and standard frame and padding chairs. You can comfortably arrange 3 chairs around either long side of the tables, for a recommended total of 6 people per table, though this is dependent on your chosen floor plan.

Rental Fee $550+tax.

Damage deposit is equal to rental fee. All prices are subject to GST.

Rental begins at 10:30 am and ends at 3:00 am. 

Confirming your rental

When the damage deposit has been received by the TGCA and your rental contract has been signed, your rental is officially booked and confirmed. Until that time, the TGCA reserves the right to rent to any prospective parties.

When you have confirmed your rental, the remainder of your fees and your floor plan will be due 2 weeks prior to your event. The remainder of the corkage fee will be due at the end of your event and remitted to our staff by either cheque, debit or credit, and finally, given that all policies and guidelines were followed, your damage deposit, in the form of a cheque, will be sent back to you via the mail to the name and address that you’ve provided for your TGCA account.

Bar Services

TGCA Hosted Bar – available for events with 75 guests or more | Let us take care of everything with one of these 3 options: cash & drink ticket bar, cash bar, open bar. No corkage fee.

Client Stocked Bar | Buy the liquor and liquor license and get the all the proceeds from the bar at your event. Corkage fee per guest mandatory.

Alcohol service corkage: $5 per guest.

Non-alcohol Service Bar | Don’t want alcohol but still looking for refreshments for your guests? This is a great option for town halls and high school gatherings.

Non-alcohol service corkage: $3.75 per guest.

More info on bar services in menu on this page.

 

Bartending Staff

If you are having an evening event, you will be required to hire our bartending staff at $20 per hour per staff member. We generally recommend 1 bartender for under 100 guests and 2 for over 100. Our staff are fully trained, ProServe certified and are required in accordance with the AGLC and our insurance provider.

Clients do not have the option to provide their own bartenders for TGCA events.

If your event is during the day on a weekday and you don’t want to serve refreshments, bartenders aren’t required.

Corkage

The corkage fee is mandatory for events with either Non-alcohol Bar Service or Client Stocked Bar and there is a minimum charge for 75 guests regardless of the number of expected guests at your event, but the corkage fee you are charged is based on your expected number of guests. This charge will appear on your invoice to be paid 2 weeks before your event.

The corkage fee includes the following in the Thorncliffe Room: pop, juice, ice, plastic glasses, setup and tear-down, general cleanup.

Corkage fee for events serving alcohol: $5 per guest

Corkage fee for events not serving alcohol: $3.75 per guest

More info on corkage in the menu on this page.

Kitchen Use

The kitchen is not available for use in the Thorncliffe Room. Please ensure that your caterer understands that there must be chafing dishes provided for this rental, as we can not accommodate multiple crock-pot-type dishes to warm the food at your event.

When serving alcohol at your event, the Alberta Gaming and Liquor Commission requires that food will be served to your guests, regardless of whether your event is ticketed or private.

The TGCA has many options for catering. See the menu here.